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Outstanding Pilot Usa Customer Service (Parts Order)

pilot part parts repair custom 823 parts

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1 reply to this topic

#1 R_Bones


    Dipped Only

  • Member - Silver

  • Pip
  • 8 posts
  • Flag:

Posted 19 September 2017 - 22:56

Here is a copy/pasted (with personal info removed), word-for-word email exchange between myself and a Pilot USA customer service rep the other day:



After cleaning my Custom 823 some time ago I seem to have misplaced the small clear rubber gasket which seats around the feed as it sits inside the section (this is not one of the black rubber o-rings which sit on the outside of the section or the plunger assembly to form a seal upon contact with the barrel).

Strangely this has not seemed to impact the writing performance nor does my pen spring leaks randomly, but regardless I wonder if it is possible to purchase a replacement part.

Many thanks,








Thank you for your email message.  We appreciate the opportunity to address your inquiry.


We would be pleased to send you the needed ring.  What is your last name and mailing information?   


Thank you for writing to us.  We value your loyalty and investment in our products.  





Consumer Advisor




Thank you so very much! You can send the part to:
**my shipping address**
Is there any charge for the part? I do not mind paying if so; let me know if this is the case so that you can invoice me for it.
Many thanks again for your help!






No charge.  This will be sent via US Postal Mail.  


Have a wonderful day!


Best regards,





Some things to note:


-I live in Canada; I reached out to Pilot USA because up here we don't have a Pilot office, just a distributor (although I think Pilot USA does handle all repairs etcetera for North America)

-These forums have stated on numerous occasions how picky Pilot are if you did something to their Custom 823; there are stories all over here to the tune of I opened it to clean it when the papers clearly said not to and Pilot charged a whack of money to do anything to my pen


To be fair, nothing is broken on my 823, I just stupidly misplaced a part (which so far has not impacted its performance strangely), and the part likely costs them more to post through the mail than to manufacture. But I don't see service like this much nowadays... I can't imagine opening my Nikon to clean it or adjust something, misplacing some piece in the process, and simply emailing Nikon and having them send me a replacement gear or o-ring or whatnot... and FREE to boot.


Long story short, Pilot earned a ton of respect from me for their customer service... it's nice to see a company that supports their products so solidly. I fell in love with the Custom 823 I got a while back from them, but this experience cements that I will definitely purchase from them again :wub:


(the other moral of the story is if in doubt, ask... you never know what reply you will receive!)

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#2 Jaydo


    Dipped Only

  • Member - Silver

  • Pip
  • 9 posts
  • Location:New Zealand
  • Flag:

Posted 24 September 2017 - 03:22

Guess its lucky I got a pilot vp then- hopefully it doesn't break. My lamy 2000 broke and I'm finding it so hard to fix and find replacement parts.

Also tagged with one or more of these keywords: pilot, part, parts, repair, custom 823 parts

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